Smart shift scheduling for events & teams
Replace spreadsheets and email chains with an intelligent auto-scheduler. Collect availability, assign shifts in seconds, and keep your whole team informed — all in one place.
How it works
From sign-up sheet to published schedule in four steps.
Build a form, collect availability, run the scheduler, hit publish — your team gets their shifts in their inbox. Watch a 12-second walkthrough below.
Features
Purpose-built for events, not generic rostering.
Constraint-based scheduler
Greedy fill plus local-search refinement. Honors availability, role qualifications, hour targets, back-to-back preferences, and fairness.
Drag-and-drop form builder
18 field types including availability grids and linked role/tier/location pickers. No code, no JSON, no workarounds.
Conditional form logic
Show driver-licence questions only to drivers, hide tier questions for single-tier events. Visual rule editor — no formulas.
Magic-link access
Your team gets a link in their inbox. No app downloads, no passwords — accessible to less-technical members of any age.
Per-location staffing
Define how many of each role you need at each location per shift. People pick a preferred location; the scheduler matches it.
Hour & shift-count targets
Set per-tier hour commitments (e.g. half-time vs. full-time). The scheduler hits each person's target and flags over/under-assigned.
Invite teammates
Bring on co-organizers as admins from a Members tab. Email invites with branded templates — they're in, no SQL needed.
Privacy & compliance
AES-256 encryption at rest for licences, phones, and any field you flag PII. Built for Canadian PIPEDA from day one.
Sample event & guided tour
Sign up and you land in a fully-loaded demo event. A built-in tour walks every tab, so you're productive in minutes.
Branded emails & exports
Personalized schedule emails with your logo. CSV and PDF exports ready for any hand-off or post-event reporting.
Drag-and-drop overrides
Manual reassignments, locked picks, understaffed warnings, and a sidebar of unassigned people always at hand.
In-app support
Stuck? Click the chat bubble — we read every message and reply fast. Nobody fights spreadsheets alone.
A peek inside
Every surface designed for non-technical organizers.
Built for
Wherever a committee coordinates 100+ people across many shifts.
Sports tournaments
ATP/WTA events, motorsport, national championships. Multi-week tournaments with tiered crews and per-venue staffing.
Festivals & conferences
Music festivals, film festivals, large conferences. Role-based staffing across venues, days, and parallel programs.
Nonprofits & civic
Charity events, community drives, elections. Sensitive data handled with PIPEDA-grade encryption and audit logging.
Pricing
Pay per event, or go unlimited.
Events are seasonal — your pricing should be too. Buy a one-time Event Pass for a single event, or go unlimited if you run more than a couple per year. Every plan includes the auto-scheduler, email notifications, and PII encryption. Paid plans unlock the full custom form builder and your own branding.
Free Trial
Try it on a small event before you commit.
- 1 free event (30-day window)
- Up to 25 staff
- Basic availability form
- Auto-scheduler + email notifications
- ShiftCrew branding
Event Pass
One-off events — pay once, use the tool for 6 months.
- Activates an additional event
- Custom form builder
- Your logo on portal + emails
- PDF & CSV exports
- Bulk CSV staff importSoon
Annual Pro
For organizers running multiple events a year.
- Unlimited events (up to 750 staff each)
- Priority support
- Full custom themingSoon
- Year-over-year event cloningSoon
- Google Sheets live syncSoon
- Shift swap requestsSoon
- Post-event reportsSoon
Enterprise
Large organizations with shared staff pools.
- Unlimited events + staff
- Dedicated SLA + audit log
- Multi-committee supportSoon
- SSO (SAML / Google)Soon
- White label + custom domainSoon
- REST API accessSoon
FAQ
Questions, answered.
What makes ShiftCrew different from generic scheduling tools?
Does it work for paid staff, volunteers, or both?
How long does setup take?
Is sensitive data secure?
Do my team members need to create an account or install an app?
Can I customize the look for our organization?
What happens to my data if I stop using ShiftCrew?
Ready to retire the spreadsheet?
ShiftCrew is in active use coordinating hundreds of staff and volunteers across multi-week events. Start your 30-day free trial — no card needed.